The deadline for the receipt of contributions to the Proceedings of COOL'19 is:
October, 6th (one week after the conference)
Described below are some basic requirements for the preparation of contributions - more complete guidelines are provided in the text of the JACoW templates, available at in the "For Authors" section. (the correct templates are also available here)
All contributions should be submitted via the Internet according to the paper submission instructions. Authors are reminded that, since no contributions are accepted for publication only, any paper accepted for presentation, which is not presented by one of the authors at the conference, will be excluded from the proceedings.
Furthermore, the Scientific Programme Committee reserves the right to refuse papers for publication that have not been properly presented in the poster sessions. Manuscripts of contributions to the proceedings (or enlargements of them) are not considered to be posters, and papers presented in this way will not be accepted for publication.
Manuscripts and Templates
Authors are advised to use the templates, and in case of difficulties, they should consult the JACoW electronic publication help pages. The templates contain styles which, when applied, will automatically ensure correct typesetting and layout. Use the JACoW Styles and Macros pull-down in the MS Word toolbar.
Authors are strongly advised to use the template corresponding to the correct version of MS Word and not to transport the document across different platforms (e.g., Mac <-> PC or across different versions of MS Word on the same platform).
Length of Contributions
Invited oral presentations may be up to 5 pages. Papers for both contributed oral and poster presentations may be up to 4 pages long, similar to previous COOL workshops. If contributions contain numerous references, these may be carried over to an extra page, similar to the process at IPAC.
See the templates for a typical implementation of the requirements.
Manuscripts should be prepared for the appropriate paper size and have:
The margins should be as follows:
Authors should use only Times or Times New Roman (in roman, bold, or italic) and Symbol fonts. All contributions should use 10pt fonts for the normal text.
The title should use 14 pt bold uppercase letters (except for instances such as GeV, Nb, etc.) and be centred on the page.
The names of the authors and their organization/affiliation and mailing address should be listed alphabetically in 12 pt upper and lower case letters, grouped by affiliation. When there is more than one author, the submitting author's name should be listed first, followed by the other names in alphabetical order.
Section headings should use 12 pt bold uppercase letters (except for instances such as GeV, Nb, etc.) and be centred in the column. They should NOT be numbered.
Widow and Orphan Control: All headings should appear next to the following text - there should never be a column break between a heading and the following paragraph.
Subsection headings should use 12 pt italic letters, be left aligned and justified in the column. As for section headings, they should NOT be numbered.
Paragraphs should use 10 pt font and be justified (touch each side) in the column. The beginning of each paragraph should be indented approximately 3 mm (0.13 in). The last line of a paragraph should not be printed by itself at the beginning of a column, nor should the first line of a paragraph be printed by itself at the end of a column.
Figures, Tables and Equations
Place figures and tables as close to the place of their first mention as possible. Lettering in figures and tables should be large enough to reproduce clearly, using only the approved fonts. Use of non-approved fonts in figures often leads to problems when the files are processed and may even cause loss of information unless the fonts are embedded.
All figures and tables must be given sequential numbers (1, 2, 3, etc.) and have a caption placed below the figure or above the table being described. A simple way to introduce figures into a Word document is to place them inside a table that has no borders. This can be achieved by doing the following.
To insert a full width figure:
If a displayed equation needs a number, place it flush with the right margin of the column.
All bibliographical and web references should be numbered and listed at the end of the paper in a section called "References". When referring to a reference in the text, place the corresponding reference number in square brackets. A URL may be included as part of a reference, but its hyperlink should NOT be added. See the templates for a typical example.
Acronyms should be defined the first time they appear.
DO NOT number pages. Page numbers will be added by the editing team when they produce the final proceedings.
Paper Preparation Checklist
Once contributions are prepared, follow the paper submission instructions.
Please check your paper against this list of common oversights before submitting your paper, giving particular attention to the formatting of figures, tables, and references.